Exhibit Hall Department Head

Reports to: Anime Detour Executive Team

Description: As the head of the Exhibit Hall Department, you will be in charge of selecting and organizing a variety of larger, professional companies to sell and promote their wares to convention attendees.

Responsibilities:

  • Communicate with the executive team and other departments in a timely manner.
  • Annually submit a budget.
  • Annually prepare an inventory of the Exhibit Hall Department’s items for insurance.
  • Annually update the vendor contract.
  • Oversee the performance of the Exhibit Hall Department staff during the convention cycle.
  • Recruit staff members for the department and help improve their professional skills.
  • Open and close the online Exhibit Hall form in a timely matter.
  • With a panel of selectors, determine the vendors for the convention based on type, variety, and quality of products.
  • Ensure payment by the vendors for their booths prior to the convention.
  • Communicate with vendors regarding;
    • Selection process and status
    • Booth specifications
    • Load in and load out times at the hotel
    • Any other questions they may have
  • At the convention, coordinate organization of booths, vendor set-up, and tear-down.
  • Be available at the convention Thursday morning to Sunday evening for any department issues that may arise.
  • Work with other departments to ensure the Exhibit Hall and vendors have the personnel, equipment and badges required.
  • Contribute ideas and solutions on how to improve the convention as a whole.